The Division of Property Management shall be responsible
for the maintenance and utility servicing of all city owned or
leased real property and buildings including without limitation:
City Hall
Energy Conservation & Management
Property Management
Building Maintenance and Custodial
Convention Center
West Side Market
Construction Services including general maintenance,
warehouse and inventory, contracted services, heating, ventilation,
air conditioning and mechanical work. Building Services including
custodial, space utilization energy, environmental affairs, security
and control, City Hall building and multi-use facilities.
MISSION
Develop and enhance a positive Real Estate Management/Tenant
relationship and atmosphere.
PROGRAM NAME: COMMISSIONER'S
OFFICE
OBJECTIVE:
To provide motivation, leadership and managerial
support to the Division of Property management.
ACTIVITY:
To facilitate, coordinate and monitor all divisional
matters in a manner to achieve our mission and to ensure conformity
with the greater foals and missions of the Department of parks,
Recreation and Properties and the City of Cleveland.
PROGRAM NAME: CITY HALL
BUILDING
OBJECTIVE:
To provide a clean and safe environment for City
government.
ACTIVITY:
Maintain and operate City Hall.
Provide security for City Hall.
PROGRAM NAME: CONTRACTUAL
SERVICES
(Maintenance Service Agreements)
OBJECTIVE:
To provide construction labor and materials for
small to medium scale non-capital improvements (not funded in
capital plan) on a cost recovery basis.
ACTIVITY:
Develop cost estimates for material and labor
for requested construction projects to be performed by "force
account" contractual labor.
Develop written contractual agreements between
the requesting division and the Division of Property Management
for contract work to be done.
Oversees force account work through to completion
final inspection and cost recovery.
PROGRAM NAME: ENERGY CONSERVATION
& MANAGEMENT
OBJECTIVE:
To reduce energy costs.
ACTIVITY:
Provide the City of Cleveland with managerial
capability in energy planning and development.
Research and implement strategies to conserve
energy in a cost efficient manner.
Develop and implement strategies to conserve energy in a
cost efficient manner.
Research and review the literature and practices
of energy planning and management.
PROGRAM NAME: BUILDING MAINTENANCE
SERVICES
OBJECTIVE:
To provide routine scheduled maintenance of City
buildings under this divisions jurisdiction and to increase
efficiency and life of mechanical systems, fixtures and related
amenities within public buildings and properties.
ACTIVITY:
Provide routine preventive maintenance of heating,
ventilation and air conditioning systems.
Provide for the seasonal preparation startup
and shutdown of outdoor swimming pools and their mechanical
and electrical systems.
Respond to requests for services for building
repair including plumbing, electrical, ventilation, carpentry,
pipefitting, plastering and painting work.
Provide outdoor lighting services for all lighted
ballfields, facility security lighting installations and to
assist in the installations of decorative holiday lighting activities
and to provide skilled labor and related services to support
special events as permitted on public properties.
PROGRAM NAME: HEATING, VENTILATION
AND
AIR CONDITIONING PREVENTIVE MAINTENANCE
OBJECTIVE:
To prolong equipment life and maximize efficiency
of H.V.A.C. systems.
ACTIVITY:
Routinely maintain all H.V.A.C. Systems by performing
boiler treatments, filter cleaning, adjustment of fan belts,
lubrication of motorized equipment, etc.
Conduct periodic scheduled inspections of systems
and equipment.
PROGRAM NAME: CITYWIDE CUSTODIAL
SERVICES
OBJECTIVE:
To provide a clean and safe environment to City
facilities, i.e. Safety buildings, Recreation buildings, City
Hall, Convention Center, etc.
ACTIVITY:
Maintain a clean environment for City employees
and citizens.
PROGRAM NAME: SUMMER FACILITY
MAINTENANCE
OBJECTIVE:
To provide maintenance services for the opening
and closing of summer facilities such as pools and drinking
fountains, parks, ballfields arid playgrounds.
ACTIVITY:
Prepare outdoor pools for seasonal opening and
winterize pools at end of season.
Install drinking fountains at parks and playgrounds.
Repair park playground and ballfield benches.
PROGRAM NAME: WAREHOUSE &
INVENTORY
OBJECTIVE:
To purchase, inventory, store and issue building
materials and supplies.
ACTIVITY:
Administer and manage all purchasing functions
and procedures for maintenance section.
Follow right-to-know procedures and controls
over the storage and inventory of materials.
Maintain a current inventory system for all
materials and supplies used for maintenance activities including
cost for force account contractual work.
PROGRAM NAME: PROPERTY MAINTENANCE
TASK FORCE
OBJECTIVE:
To provide full-scale and programmed facility
rehab and construction services.
ACTIVITY:
Review and priortize projects submitted to Property
Management with requestion Divisions, Property Managemand and
Finance.
Prepare schedule of approved projects and associated
starting and completion dates.
Work with assigned project coordinators from
requesting division to assist work crews.
